Wedding Invitation Suites
Let’s Get Started
Third blog post - woot woot! So, you’ve done your Save the Dates and now you’re ready for the main course - Wedding Invitation Suites. Let’s get started!
A Mini Guide to Wedding Invitation Suites
At this point, you should be at least a quarter of the way finished with wedding planning, right? If not, breathe. Take one step at a time, continue to check off your list and try not to look at the list as a whole until the month of your wedding - because at that point, you should have almost everything complete! For now, at least you have your Save the Dates sealed, sent and delivered! Let’s focus on the next stationery step - Invitations.
Below is a step-by-step mini guide on Wedding Invitation Suites and how to get them in the hands of your guests.
1. LOCK DOWN YOUR CALLIGRAPHER AND/OR LETTERPRESS STUDIO
If you had a great experience with the Calligrapher and/or Letterpress Studio you used for your Save the Dates, I would suggest saving yourself from additional headaches and going with them again - just make sure they know as soon as possible, otherwise they may be capped in terms of clients.
Try to work with your Calligrapher or Letterpress Studio at least six months before your wedding. Ideally, you’ll want to send out your wedding invitation suites two months before your wedding (earlier if it’s a destination wedding). There are so many factors involved and if you want a beautiful invitation suite then give yourself and your designer time to create it! Not only that, but if you want different materials like handmade cotton rag paper or letterpress done, it may take up to four weeks of production.
2. POLISH UP YOUR GUEST LIST
After your Save the Dates, you should have finalized your guest address list. There will be some guests that already respond by letting you know that they’re not able to make your wedding. It may be a little disappointing, but now is the time to edit your guest list. Invitation suites are no joke - they are beautiful and important announcements of a monumental day in yours and your significant others’ lives - and because of this, they can get pricy. Take out guests you know cannot make it and save some money at the print shop and post office.
On the other hand, you may want to add guests that you did not send your Save the Dates to. Polish up your guest list and add them in now!
A key thing to note is to order at least 5-10 additional suites in case there are more guests you may want to add. For sentimental purposes, you may even want to keep one for yourself!
3. DECIDE WHAT CARDS YOU WANT IN YOUR SUITE
Based on my blog post on Save the Dates, here is a small recap of what Wedding Invitation Suites usually consist of.
Wedding Invitation Suites usually consist of the invitation, details card, RSVP card and RSVP envelope. It's basically a more detailed reminder of the festivities coming up. Again, I suggest sending out your Wedding Invitation Suites at least 2-3 months in advance (if it’s a destination wedding then you probably want to send it out sooner).
The Wedding Invitation Suite consists mainly of the following:
The Wedding Invitation card
The first line usually states the couple’s parents’ names or simply “Together with Their Families”
Wedding details like the Save the Date (your names, date, location)
Normally a comment like, “Reception to Follow” is noted
The Details card should contain the reception information and can also contain accommodations, transportation information, wedding attire, perhaps a map of where the venue is, etc.
RSVP card and RSVP envelope
4. BRAINSTORM AND FINALIZE YOUR DESIGN
Again, taking a page out of the Save the Date post, it’s such a similar process!
What Your Wedding Calligrapher/Letterpress Studio Needs is INSPIRATION! I suggest going onto Pinterest and searching "Wedding Invitations" to see what pops up. I tell my clients to send me photos of invitations they really like, and not to be afraid to be specific i.e. "I like the colors on this invitation and the alignment of the text on this other one." More conceptual ideas that may not have been done before are also exciting and welcomed!
Think About Your Wedding Palette and Theme. This gets a separate paragraph because it’s so important when creating anything for your special day! Again, Pinterest is a great place to search for what you like, as well as Instagram.
Check in with Your Local Letterpress Studios! Another page from the Save the Date post, I highly recommend to make an appointment to see your local letterpress studio in-person. It helps you do your own research on whether you’d like your cards printed with an emboss, deboss, foil or no foil, card stock, handmade paper, etc. So many options!
5. SEND OUT YOUR WEDDING INVITATION SUITES
Give yourself a round of applause - YOU DID IT!!! This step seems easier said than done, as invitation suites consists of many floating parts. If you are hiring a Calligrapher or Studio and they offer to assemble, I would highly recommend letting them. However, if the assembly fee is too expensive, doing it yourself doesn’t have to be a burden either! Again, grab some friends and family to help out! There is nothing more satisfying in this process than stuffing your cards in, stamping the envelope, and kissing it delivered!
Wedding Save the Date & Invitation Suite Timeline
Here’s an ideal timeline for your Save the Dates and Wedding Invitation Suite:
8 months before your wedding: Solidify Calligrapher or Letterpress Studio for Save the Dates and discuss inspiration and vision. Calligrapher sends you first draft and you work with them on edits.
7 months before: A couple more drafts and a little more editing, then approval of the final draft.
6 months before: Calligrapher sends final design to print studio where it can take 2-4 weeks to produce. Once produced, either the Calligrapher or you assemble the Save the Dates and delivers to your guests.
5 months before: Confirm a Calligrapher or Letterpress Studio for your Wedding Invitation Suite (this step can also be done before five months, just in case!). Once confirmed, discuss inspiration and vision. Calligrapher sends you first draft and you work with them on edits.
4 months before: A couple more drafts and a little more editing, then approval of the final draft.
3 months before: Calligrapher sends final design to print studio where it can take about 4 weeks to produce. Once produced, either the Calligrapher or you assemble the Invitation Suites and deliver to your guests.
2 months before: If the invitation suite includes many elements, it may take longer to assemble, seal, send and deliver. Sending the invitation suite two months before is preferred, however if it is a destination wedding then you will want to send it out earlier.
Alright, y’all, I hope this helps! We will dive deeper into materials for Save the Dates and Invitation Suites in later blog posts. If you have any questions about that now though, please don’t hesitate to ask!
Was this helpful? Do you have other questions regarding Invitation Suites? Let me know your feedback and feel free to comment!
Photography by Alicia Mink